MD Wainwright No 61 Council Meeting Minutes, July 20, 2010

Wainwright, Alberta, Canada
2010-07-10
Municipal District of Wainwright No. 61

 

The regular meeting of Council of the Municipal District of Wainwright No. 61 was held in the Municipal Administration Building, Wainwright, Alberta on Tuesday, July 20th, 2010 commencing at 9:00 a.m.

 

Present: Reeve Bob Barss, Councillors Morley Muldoon, Phil Valleau, Shelly Andersen, Oscar Buck, Ted Wilkinson and Myron Zajic. Staff  present: Municipal Administrator Kelly Buchinski, Assistant Municipal Administrator Bonnie Milton and from the Star News, Melissa Barr (9:00

a.m. to 11:59 a.m.).  Ratepayer Clayton Tondu attended Council from 11:20

a.m. to 11:30 a.m.

CALL TO ORDER

 

 

The Reeve called the meeting to order at 9:00 a.m.

 

Reeve Barss in the Chair.

 

This is the official record for the proceedings.

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APPROVAL OF AGENDA

319.10

Moved by Clr. Andersen that the agenda be adopted as presented. CARRIED

320.10

Moved by Clr. Andersen that the following items be added to, changed or deleted from the agenda:

 

Delete:

DELEGATIONS

b) 9:45 – Lauire Fuller-Greygohn

 

Public Works

d) Ribstone Road – Additional Costs – Change Order #2

 

Add:

Public Works

j.    Fuel Tank Sale

 

Administration & Taxation

o. Public Open House - Bull Creek Wind Project

 

IN-CAMERA ISSUES

a. Gravel Hauling Contract

CARRIED UNANIMOUSLY

321.10

Moved by Clr. Zajic that the minutes of the regular meeting held June 15th, 2010 be adopted as presented. CARRIED

322.10

Moved by Clr. Zajic that the minutes of the special meeting held June 29th, 2010 be adopted as written. CARRIED

NEW BUSINESS

 

Agriculture Service Board

 

The Agricultural Fieldman, James Schwindt, attended the meeting  from 9:13 a.m. to 9:25 a.m. and reported to Council on the activities of the Agricultural Services Department for the past month.

 

The Agricultural Fieldman advised Council that two cases of nodding thistle, a prohibited noxious weed were found and addressed.

 

It was the consensus of Council that the left over strychnine supplies for the 2010 LSC program be stored.

323.10

Moved by Clr. Valleau that the Agricultural Fieldman’s report be accepted as presented. CARRIED

324.10

Moved by Clr. Zajic that the Municipal District of Wainwright No. 61 support the James Farm Limited application for the 100 Year Farm Family Award. CARRIED

 

Safety & Utilities

 

The Safety & Utilities Manager, Preston Iverson, attended the meeting from 9:25 a.m. to 9:50 a.m. and reported on the activities of his department for the past month.

325.10

Moved by Clr. Wilkinson that the Safety & Utilities Manager’s report be accepted as presented. CARRIED

326.10

Moved by Clr. Valleau that the following item be added to the agenda:

 

  • Valve – Fabyan Lagoon

CARRIED UNANIMOUSLY

327.10

Moved by Clr. Buck that the Municipal District of Wainwright No. 61 be authorized to purchase a valve for the Fabyan Lagoon for an approximate cost of $3,000. CARRIED

 

Recreation & Community Services

 

A copy of a letter from Northern Lights was received and distributed to Council advising the formula for funding disbursement to the local libraries.

 

Public Works

 

The Director of Public Works, Shannon LaHaye, and the Director of Transportation, Mark Greibrok, attended the meeting from 9:50 a.m. to the end and reported to Council on the activities of their respective departments for the month.

328.10

Moved by Clr. Zajic that the Municipal District of Wainwright No. 61 approve the Director of Public Works’ report as presented. CARRIED

329.10

Moved by Clr. Wilkinson that the Municipal District of Wainwright No. 61 approve the Director of Transportation’s report as presented. CARRIED

330.10

Moved by Clr. Buck that the additional costs for installation of LP2 Woven Filter Fabric for the Ribstone Road Project in the amount of $42,000 be authorized. CARRIED

331.10

Moved by Clr. Muldoon that the Municipal District of Wainwright No. 61 be authorized to proceed with obtaining costs on a free standing cold storage between Shop No. 3 and Shop No. 2 (60’ X 80”) and on a lean-to off of Shop No. 3 on the Westside for cold storage (60’ X 80’) and furthermore obtain costs on putting up a full inside wall in Shop No. 2 for the wash bay. CARRIED

 

A memo from the Director of Public Works was received and distributed to Council with regards to the meeting he attended in Strathmore on June 22nd hosted by Roadata Services on TRAVIS.

332.10

Moved by Clr. Buck that the Municipal District of Wainwright No. 61 be authorized to continue using Roadata and proceed with the implementation of the TRAVIS system in the fall of 2010. CARRIED

333.10

Moved by Clr. Andersen that the Municipal District of Wainwright No. 61 be authorized to install pavement at the entrance approaches as well the apron at the Wainwright Salt Shed for an approximate cost of $15,000. CARRIED

 

A copy of a memo was received and distributed to Council with regard to the new grader operator training options.

334.10

Moved by Clr. Muldoon that the new grader operator training options be forwarded to the 2011 planning meeting. CARRIED

335.10

Moved by Clr. Valleau that the Municipal District of Wainwright No. 61 be authorized to pay the additional costs of $28,688 plus taxes for the durasoil to Knelsen Sand and Gravel Limited and that the monies be taken out of the oiling budget. CARRIED

336.10

Moved by Clr. Buck that the Municipal District of Wainwright No. 61 be authorized to send the fuel Bowser to Ritchie Bros. for sale and that Lawrence Rutledge be authorized to remove the 750 barrel oil tank out of the Shop Yard. CARRIED

 

Finance

 

The Municipal Accountant, Mary Nelson, attended the meeting from 11:00

a.m. to 11:25 a.m. and reported to Council on the finances for the past month.

 

Clr. Andersen declared a pecuniary interest in the following issue and left the meeting at 11:00 a.m.

337.10

Moved by Clr. Valleau that cheque No. 61203 in the amount of $54,627.30 be approved. CARRIED

 

Clr. Andersen returned to the meeting at 11:05 a.m.

338.10

Moved by Clr. Buck that the accounts recorded on the attached list in the amount of $4,592,855.25 covered by debit memos 1422 to 1434 and cheques numbered 61174-61202, 61204-61367 excluding cheque #61203 be approved and paid and that the payroll payments as per the attached list totaling $442,666.97 covered by EFTs numbered 900017660-90017905 be ratified. CARRIED

339.10

Moved by Clr. Buck that the financial statement of receipts and disbursements for the month ending June 30th, 2010 be adopted as written and incorporated into these minutes. CARRIED

 

Administration & Taxation

 

A copy of the monthly status report was received and distributed to Council.

340.10

Moved by Clr. Buck that Motion No. 426.09 as follows be removed from the action list:

 

“that the Municipal District of Wainwright No. 61 be authorized to apply for the Regional Partnerships Initiative Exploration Grant through the Alberta Emergency Management Agency to fund a review of our Fire Areas and that they also be authorized to ask the Town of Wainwright, and the Villages of Chauvin, Edgerton, and Irma to partner with them.”

 

CARRIED

341.10

Moved by Clr. Buck that the Municipal District of Wainwright No. 61 authorize the following 2010 Election Official Fees as follows:

 

  • Returning Officer $1,500.00 plus mileage
  • Presiding Deputy Returning Officer $225.00 plus mileage
  • Deputy Returning Officer $175.00 plus mileage
  • Training $75 plus mileage

CARRIED

342.10

Moved by Clr. Wilkinson that the Municipal District of Wainwright No. 61 appoint the Municipal Administrator as the Returning Officer for the 2010 Municipal Election. CARRIED

343.10

Moved by Clr. Valleau that the voting stations for the upcoming 2010 Municipal Election be as follows if necessary:

 

Division 1        -          Chauvin Hall

Division 2        -          Edgerton Agricultural Hall Division 3        -          Rosedale Hall - SE 4-46-4-W4M

-          SW 10-45-2-W4M

Division 4        -          Wainwright Communiplex Division 5          -                          Wainwright Communiplex

-                     Riverdale Family Centre - NW 29-46-6-W4M Division 6         -    Irma Legion Hall

-                     Fabyan

Division 7        -          Irma Legion Hall

-                     Albert Hall - NW 36-47-9-W4M

CARRIED

344.10

Moved by Clr. Andersen that the Municipal District of Wainwright No. 61 enter into a Joint Election Agreement for the 2010 Election with Buffalo Trail Regional School Division with the amendment of including a standard indemnifying the M.D. of Wainwright No. 61 clause. CARRIED

345.10

Moved by Clr. Buck that the Municipal District of Wainwright No. 61 be authorized to remove the trees in front of the Administration Building on the Westside and replant a smaller shrub or tree in 2011. MOTION DEFEATED

 

A thank you letter was received from Edgerton Sports Association for the sponsorship for the 2011 Edgerton Sports Days and Fair Bullarama event.

346.10

Moved by Clr. Wilkinson that the following 2010 taxes be cancelled pursuant to Section 347 of the M.G.A.:

 

Roll #                              Legal Description                                  Amount

  • 152401                            NE 33-43-3 W4M                                  $334.65
  • 480800                            SE 34-45-9 W4M                                  $652.41

 

CARRIED

 

A copy of the A.A.M.D.C. Member Bulletins, Contacts, District Highlights, Executive Highlights and Minister Meeting Summary were received and distributed to Council.

347.10

Moved by Clr Zajic that the Municipal District of Wainwright No. 61 authorize the Council and the Administrator to attend the Public Open House for the Bull Creek Wind Project July 20th, 2010 at the Provost Recreation & Culture Centre. CARRIED

 

Health & Social Services

 

Protection to Persons and Property

 

Notice was given to Council that the meeting with George Roddick will be held at the M.D. Administration office on July 23rd, 2010 at 10:00 a.m.

 

A copy of a letter from the RCMP was received and distributed to Council advising that the RCMP K Division – Eastern Alberta District was relocated from St. Albert to St. Paul effective May 27th, 2010.

 

Municipal Property

 

Environment

 

A copy of a letter from White Cloud Farms was received and distributed to Council with regard to the garbage dumpsters at Banjo Estates.

348.10

Moved by Clr. Valleau that the Municipal District of Wainwright No. 61 be authorized to send a letter to White Cloud Farms advising that the garbage dumpster at Banjo Estate will be evaluated in the spring of 2011 prior to the fence being installed. CARRIED

 

Bylaws

 

Bylaw No. 1499 – A Bylaw of the Municipal District of Wainwright No. 61 in the Province of Alberta to authorize the Borrowing of Money for the Purpose of Financing Operating Expenditures.

 

Reeve Barss declared an interest in the following issue as his wife is employed at the ATB and left the meeting at 11:34 a.m.

349.10

Moved by Clr. Buck that Bylaw No. 1499 pass the first reading. CARRIED

350.10

Moved by Clr. Andersen that Bylaw No. 1499 pass the second reading. CARRIED

351.10

Moved by Clr. Wilkinson that Bylaw No. 1499 proceed with the third reading at this meeting. CARRIED UNANIMOUSLY

352.10

Moved by Clr. Zajic that Bylaw No. 1499 pass the third and final reading. CARRIED

 

Reeve Barss returned to the meeting at 11:35 a.m.

 

Bylaw No. 1496 – A Bylaw of the Municipal District of Wainwright No. 61 in the Province of Alberta for the purpose of authorizing the installation of a Texas Gate across a Municipal Road allowance (NE 22-43-3 W4M).

353.10

Moved by Clr. Wilkinson that Bylaw No. 1496 pass the first reading. CARRIED

354.10

Moved by Clr. Buck that Bylaw No. 1496 pass the second reading. CARRIED

355.10

Moved by Clr. Valleau that Bylaw No. 1496 proceed with the third reading at this meeting. CARRIED UNANIMOUSLY

356.10

Moved by Clr. Zajic that Bylaw No. 1496 pass the third and final reading. CARRIED

 

Bylaw No. 1500 - A Bylaw of the Municipal District of Wainwright No. 61 in the Province of Alberta being a Bylaw to amend Bylaw No. 1318, as amended to May 15, 2007, of the Municipal District of Wainwright No. 61 to amend the Land Use Designation of Pt. of NE 12-45-8 W4M from Agricultural District to Country Residential District.

357.10                Moved by Clr. Wilkinson that Bylaw No. 1500 pass the first reading. CARRIED

358.10                Moved by Clr. Valleau that a Public Hearing be set for August 17th, 2010 for Bylaw No. 1500 at 11:30 a.m. at the Municipal District of Wainwright No. 61’s Administration Building. CARRIED

Development

The Development Officer’s Assistant Kim Christensen attended the meeting from 11:32 a.m. to 11:50 a.m. and reported to Council on the activities of the Development Department for the past month.

359.10                 Moved by Clr. Andersen that the Assistant Development Officer’s report be accepted as presented. CARRIED

A copy of the July 7th, 2010 MPC minutes were received and distributed to Council.

360.10                Moved by Clr. Zajic that the Municipal District of Wainwright No. 61 have no objections to the subdivision application for Lot 10 Block 3 Plan 812-2917 (NE 1-44-5 W4M) subject to road easement agreements being in place between the landowners for access. CARRIED

361.10                Moved by Clr. Buck that the Municipal District of Wainwright No. 61 have no objections to the subdivision application in Pt. SE 28-44-4 W4 subject to   17’ road widening on the eastside. CARRIED

PAY SHEETS

362.10                 Moved by Clr. Zajic that the paysheets be approved as presented. CARRIED

COMMITTEE REPORTS

363.10                 Moved by Clr. Muldoon that the following committee reports be accepted as presented: Wainwright Seed Cleaning Plant, Edgerton Seed Cleaning Plant, Family & Community Services, Battle River Foundation, Wainwright Waste to Energy Authority, Wainwright Ambulance, East Central E911, Community Health Foundation, Northern Lights Library Systems, and Wainwright Economic Development Board. CARRIED

IN-CAMERA ISSUES

364.10                 Moved by Clr. Muldoon that Council recess for a private meeting, as per Section 197(2) of the Municipal Government Act 2000 and amendments. (11:59 a.m.) CARRIED

365.10                 Moved by Clr. Andersen that Council reconvene to the regular council meeting. (12:03 p.m.) CARRIED

366.10                Moved by Clr. Buck that the Municipal District of Wainwright No. 61 be authorized to do additional gravel in Division No. 2 with M.D. forces once Holt Transport has completed their contract obligations in Division No. 2 and also authorize an additional $50,000 for gravel hauling at contract rate in Division No. 6 and Division No. 7 for Holt Transport’s 2010 contract due to weather conditions and furthermore have Administration request Holt Transport to submit their gravel tickets weekly until the end of the 2010 season. CARRIED

367.10

Moved by Clr. Andersen that this meeting be adjourned. (12:05 p.m.) CARRIED

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